Terms and Conditions

Definitions:

  1. Parties
    The parties to this agreement are Opticnetworks (Pty) Ltd, Registration number 2013/114668/07, of 27 Harmans Road, Bothasig, Milnerton, 7441, hereinafter known as Opticnetworks, and the client listed in the service agreement, hereinafter known as The Customer.
  2. Link
    The link may comprise of a leased line, physical or virtual, using copper or fibre or wireless technology, ICASA approved, that operates in approved spectrum frequencies, or any combination thereof.
  3. Link Provider
    The installation of the link, wired or wireless is done by Opticnetworks, or another third-party referred to as The Link Provider(s).
  4. Calendar month
    A Calendar month starts on the first day of any given month. For the purpose of giving notice, any notice given to either party after the first day of any month, will be deemed to only become effective on the first day of the following month.
  5. Downtime
    Downtime is defined as the period of time whereby a service provided by Opticnetworks is unable to transmit data. This is measured by Opticnetworks’ network monitoring software, in increments of 5 minutes, 24 hours per day. The service affected includes a host, device, server, cloud, or network link as described in 1.2 above.
  6. Bits and Bytes
    All measurements in this agreement will be abbreviated by a small “b” when referring to bits, and with a capitalised “B” when referring to bytes.
  7. SPAM
    SPAM is considered to be any unsolicited commercial email (UCE) or unsolicited bulk email (UBE) in the mediums of Newsgroups, Fax, and Email.
  8. Speed
    Speed is the theoretical maximum clocked rate of data in one direction, measured in bits per second (bps), or in multiples thereof, such as kilo (x 1,000) (kbps), or Mega (x 1,000,000) (Mbps). Not all lines deliver the same speed in both directions, such as ADSL, which has asymmetric up- and download speeds.
  9. Traffic
    Traffic in this context is the total volume of data that is transferred over a communications line during a given period of time. It is normally measured in Bytes (B), or multiples thereof such as kilo (x 1,000) (kB), or Mega (x 1,000,000) (MB), or Giga (x 1,000,000,000) (GB). Traffic is directionless, unless stated as an "upload" or a "download". A typical stated measurement of traffic would be i.e. "150 MB bi-directional for month of March".
  10. Bandwidth
    Bandwidth in this context is the ability to move data traffic to and from the Internet. Bandwidth is derived from the combination of the link’s speed and its ability to transfer data traffic.

Services:

  1. Link contention
    Opticnetworks will provide Internet Bandwidth to The Customer as described in the service agreement. Over un-contended links, all bandwidth over the link will be available to The Customer exclusively. On contended links, The Customer will share the bandwidth capacity with a number of other customers, depending on the specified contention ratio. Once bandwidth leaves Opticnetworks’ infrastructure, global contention ratios apply and these are not within the control of Opticnetworks.
  2. Link Termination Equipment
    Link termination will be handed off to The Customer on Ethernet. A router and cable suitable for fibre, copper or radio will be supplied, configured and connected to The Link at no charge to The Customer for as long as this agreement is in effect. The link terminating equipment will remain the property of Opticnetworks at all times unless bought outright by The Customer.
  3. Antivirus
    Opticnetworks has a policy of not carrying any virus-infected mail on their network. Therefore, Anti-virus scanning will be effected on all email for which Opticnetworks acts as email host, either by accepting the email for forwarding or when relaying email. Anti-virus services are billed to The Customer on a per-domain, per-annum basis, as set out in service agreement where applicable.
  4. Anti-SPAM
    An anti-SPAM and a second anti-virus service will be run on all e-mail destined for the domain(s) of The Customer as defined in service agreement where applicable. By virtually eliminating SPAM before it is sent to The Customer, The Customer will save substantial bandwidth usage on their line(s). The Customer can choose to opt-out for this service.
  5. Bandwidth Utilisation Graphs
    An on-line graphing service exists whereby The Customer may view their bandwidth utilisation.
  6. Third Parties
    The Third Party line or link installation as set out in service agreement where applicable will be re-invoiced to The Customer.
  7. Network Infrastructure
    1. Opticnetworks will connect the service to its network infrastructure via an access router situated at one of our Data Centres or Points of Presence.
    2. The access routers are in turn connected to the core infrastructure, located in the same Data Centre.
    3. Opticnetworks will supply a range of a minimum of 8 (eight) live non-portable IP addresses, unless specified, in the form of a subnet. More addresses are available on request.
  8. Support and Maintenance
    Opticnetworks will provide support and maintenance on an ad hoc basis at our standard rate of R750 excl. VAT per hour.
  9. Security
    1. Opticnetworks does not provide automatic firewalling to any network connected to The Customer.
    2. Opticnetworks strongly advises that a properly configured firewall is installed on the edge of the network, on The Customer’s premises.
    3. In the event that a DoS attack is detected, or a similar abusive situation occurs, the range of IP addresses where the traffic originates from will be blocked and black-holed. The Customer will be notified accordingly.
    4. In the event of The Customer generating attacks or abusive traffic, The Customer’s IP address will be blocked or black-holed accordingly until the matter is resolved.
  10. Deployment
    Installation will be effected by Opticnetworks or by Opticnetworks’ approved personnel liaising with an employee of The Customer, nominated by The Customer. The Customer undertakes to provide full access and any technical/personnel help necessary for the installation and maintenance of the necessary link and equipment, and details of any changes relating to The Customer’s designated employee.
  11. Line utilisation by Opticnetworks
    The line installed at The Customer may be able to provide more bandwidth than specified in the agreement. Opticnetworks reserves the right to connect other customers to the same line providing that it does not impact the performance and terms of the agreement in any way whatsoever.
  12. Liability
    The Customer will be responsible where applicable for insuring any Opticnetworks equipment on The Customer site against loss or damage from all risks, such insurance to be for an amount equal to the full replacement value of the equipment.

Location:

  1. The link will be installed at The Customer’s premises.
  2. Opticnetworks will provide The Customer with a list of cellular numbers to call in case of emergency access requirements.

Pricing

All pricing in this agreement excludes VAT. Opticnetworks will issue monthly invoices in advance for the amount as per the service agreement. In the event that there is a separate data charge, these charges will be invoiced in arrears on the 16th day of a new month. Payment will be via monthly debit order, EFT transfer, or via online payments in advance. The payment will be for Internet Bandwidth and supporting services as per the service agreement.

The Customer will be granted payment terms of 30 days from date of invoice, provided that an Opticnetworks Credit Application form has been duly completed and returned for authorisation to the Opticnetworks accounts department, and approved by Opticnetworks.

Opticnetworks maintains the right to temporarily suspend services should The Customer fall in arrears with their account. The Customer will be sent a suspension warning letter after 15 (fifteen) days, with a further reminder after 21 (twenty one) days, and suspension will take place after the account is in arrears of 30 (thirty) days. Payment will be deemed done when the outstanding amounts reflects in Opticnetworks’ banking account.

Every possible payment avenue will be sought before the halting of the service takes place, however, once The Customer falls into 90-days credit, the service will be halted and legal action will be taken to recover the remainder of the contract value.

  1. Set-up Fees
    Any fee in order to fulfil a deployment is set out in the service agreement. The set-up fee will be invoiced on acceptance of these terms and conditions, payment being due within 14 days of the effective delivery date. This charge is not payable in the case of a line upgrade, and is only for the initial installation. In the event that the link is installed but The Customer is not ready to connect its equipment to it, invoicing will start from the date that the circuit is installed. Accounts in default will be charged interest on the outstanding balance on a daily basis, at the prevailing prime lending rate advertised by Opticnetworks’ bank, from the date of invoice until the date of payment. Opticnetworks reserves the right to interrupt service to The Customer in the event of any default of payment. Such interruption does not relieve The Customer from paying any amount overdue and payable under this clause.
  2. Price Increases / Decreases
    Opticnetworks reserves the right to announce price increases or decreases that will take effect when an agreement is renewed. Opticnetworks will provide such notices in writing at least 2 (two) months prior to this agreement reaching its expiry date.

Agreement Period

  1. Duration
    1. This agreement will remain in effect for a minimum period as set out in the service agreement, effective from the connection date which is determined as the first registered data flow registered against the service.
    2. In the event that this agreement includes a fixed line or wireless service from The Link Provider, this agreement’s anniversary will be aligned to coincide with the anniversary date of The Link Provider.
    3. The anniversary date will be notified to The Customer after The Link Provider’s services have been installed and commissioned.
  2. Renewal
    1. The agreement may be renewed by The Customer by giving notice in writing at least three (3) calendar months’ notice to Opticnetworks.
    2. The minimum renewal period will be twelve (12) months at any time, unless agreed otherwise in writing.
    3. The renewal period will commence on the first day after the previous agreement period has expired.
    4. During the renewal notice period, price increases or decreases might have to be taken into consideration.
  3. Termination
    1. Either party may terminate this agreement.
    2. Three (3) calendar months’ written notice has to be served prior to the existing expiration date of the agreement in place at such a time to either party in order for the termination to be affected.
    3. Either party may summarily terminate this agreement should it be found that the parties hereto have not conducted themselves according to the terms and conditions as set out in this agreement.
  4. No notice
    In the event that no notice is given by The Customer, this agreement will be renewed for another twelve (12) months.
  5. Upgrading and Downgrading of Services
    The Customer may upgrade their agreement to a higher level Opticnetworks service at any time. This will automatically generate an addendum to the existing agreement to describe the new service without altering the terms and conditions of the existing agreement. The Customer may downgrade their agreement to a lower level Opticnetworks service, provided that the total contract monetary value is not reduced.

Ownership

  1. Hardware
    All hardware related to this agreement, including routers, fibre equipment, converters, rack-mounting kits and related networking equipment, will remain the property of Opticnetworks at all times. Hardware may not be moved within or removed from The Customer site without prior written agreement between the parties in order to maintain good record keeping.
  2. Software
    1. All software licensed to The Customer will remain the property of The Customer.
    2. All software licensed to the hardware will remain the property of Opticnetworks, unless ownership of the hardware lies with The Customer.
    3. All software licensed to Opticnetworks will remain the property of Opticnetworks.

Legal Terms and Conditions

  1. Local and International Law
    Opticnetworks’ services and servers may only be used for lawful purposes. Any use, which violates any local, or international laws, which may apply to Opticnetworks or The Customer's local jurisdiction, or any jurisdiction that The Customer or The Customer's site may be subject to is strictly prohibited. In particular, the Film and Publications Act of 8 November 1996 has relevance.
  2. General Use
    Where applicable, whilst using a link or a hosted service from Opticnetworks, The Customer may not:
    1. Restrict or inhibit any other user from using and enjoying the Internet.
    2. Post or transmit any unlawful, threatening, abusive, libellous, defamatory, obscene, offensive, indecent, pornographic, profane, or otherwise objectionable information of any kind, including without limitation any transmissions constituting or encouraging conduct that would constitute a criminal offence, give rise to civil liability, or otherwise violate any local, state, federal or international law, including laws protecting intellectual property, copyright, trademark, trade secret, misappropriation and anti-dilution laws.
    3. Post, publish, transmit, reproduce or distribute any information or software that contains a virus or other harmful component.
    4. Maliciously or intentionally interfere with the proper operation of the servers and network, including but not limited to defeating identification procedures, obtaining access beyond that which The Customer is authorised, and impairing the availability, reliability, or quality of service for other Customers.
  3. SPAM
    None of the equipment connected to the link may be the source, intermediary, or destination address involved in the transmission of SPAM, flames denial of service attaches, mail bombs. Servers may not be referenced as originator, intermediary, or reply-to address in any of the above. Should The Customer be found to have spammed, then Opticnetworks reserves the right to immediately, without warning, disable and black-hole The Customer’s IP address.
  4. Liability
    Under no circumstances shall Opticnetworks be liable for any direct, indirect, special, punitive, or consequential damages that result in any way from The Customer's use of, or inability to use the service, or for third parties' use of the service to access The Customer's Web content, or to access the Internet or any part thereof, or The Customer's or any third parties' reliance on or use of information, services, or merchandise provided on or through the service, or that result from mistakes, omissions, interruptions, deletion of files, errors, defects, delays in operation or transmission, or any failure of performance. Opticnetworks shall however take all reasonable steps to manage the risk of the latter events occurring.
  5. Right to monitor
    Opticnetworks reserves the right to monitor any and all communications that pass through the server and its associated network.
  6. Regulation of Interception Act (RICA)
    Opticnetworks requires the information disclosed in the Agreement under Domicilia Citandi Et Executandi as well as the Legal Entity, in order to comply to the requirements as set out in the regulation of Interception of Communications and Provision of Communication-related Information Act 70 of 2002.
  7. Improper Use

    The Opticnetworks network may only be used for lawful purposes by The Customer at the sites specified in the Registration Form. Transmission of any material through or use of the Opticnetworks network or any part of it in violation of any SA law or regulations is prohibited. Such transmission will include, but is not limited to, copyright material, material legally judged to be threatening or obscene, and material protected by trade secrets, whether or not The Customer was aware of the content of the material or the relevant law. Opticnetworks is bound by the Code of Conduct as stipulated by Internet Service Providers Association (ISPA), as well as Wireless Access Providers Association (WAPA).

    The Customer acknowledges that Opticnetworks is unable to exercise control over the content of the information passing over the Opticnetworks connection and / or network, and Opticnetworks hereby excludes all liability of any kind for the transmission or reception of infringing information of whatever nature. The Customer hereby agrees to indemnify and hold Opticnetworks harmless from any claim brought by third parties alleging that the use of the Opticnetworks line by The Customer has infringed any intellectual property right of any kind applicable SA or international legislation or regulation. The Customer shall defend and pay all costs, damages, awards, fees, (including legal fees and judgements finally awarded against Opticnetworks arising from such claims, and shall provide Opticnetworks with notice of such claims, full authority to defend, awards, fees (including legal fees) and judgements finally against Opticnetworks arising from such claims, and shall provide Opticnetworks with notice of such claims, full authority to defend, compromise or settle such claims and reasonable assistance necessary to defend such claims, at The Customer’s sole discretion. The Customer that links into the network may use the Opticnetworks network worldwide and The Customer agrees to conform to the acceptable use policies of such networks. In addition, The Customer undertakes to conform to the protocol and standards as defined and published in the relevant RFCs. In the event that the communications by The Customer do not conform to these standards, or if The Customer makes profligate use of the Opticnetworks network to the detriment of Opticnetworks or Opticnetworks' customers, Opticnetworks reserves the right to restrict passage of The Customer’s communications until they give a suitable undertaking as to use the network appropriately.


Restrictions on Sub-leasing & Reselling

The Customer in entering into this agreement undertakes that it will not assign, resell, sub-lease or in any other way transfer the Opticnetworks connection. Contravention of this restriction in any way, whether successful or not, will result in the service being terminated by Opticnetworks, in which event The Customer will be liable for a termination fee amounting to the balance of agreement fee, with immediate effect.


Exclusion of Warranties

Any condition or warranty that might be implied incorporated within this agreement, by reason of statute or common law or otherwise, is hereby expressly excluded so far as may be permitted by law. While Opticnetworks will use all reasonable endeavours to provide a prompt and continuing service it will not be liable for any costs for any loss of data resulting from delays, non-deliveries, missed deliveries, or service interruptions caused by events beyond the control of Opticnetworks, or by errors or omissions of The Customer. In no circumstances whatsoever will Opticnetworks be liable for economic or consequential loss. Opticnetworks specifically excludes any warranty as to the quality or accuracy of information received the service.


Data Protection

Opticnetworks reserves the right to put names and other information from the registration form relating to its customers into a computerised directory for the internal use only, unless specific written instructions are received from The Customer.


Third Party Network Connection

If The Customer intends to connect their network to other wide area networks, they must inform Opticnetworks before committing to the other connections.


IP Numbers

The Customer will be provided with a subnet of routable IP address/s and will be expected to implement network address translation using a proxy server or firewall where necessary. Further ranges of routable IP addresses will be made available on a justification basis only and has to be negotiated and motivated between Opticnetworks and The Customer in a separate agreement. Opticnetworks reserves the right to re-enumerate The Customer’s external network should the ranges of IP addresses allocated to Opticnetworks change.


Points of Presence

The Customer agrees that Opticnetworks may use a fibre node installed at The Customer for the provision of services as a Point of Presence (PoP), in order to further the network reach. This means that further onward links may flow out of the same PoP.


Roof Access and Fail-over

The Customer agrees to assist Opticnetworks in securing the rights with the building’s landlord in order to install equipment on the roof of the building where The Customer is receiving services from Opticnetworks. Roof Access may be used to provision an alternate fail-over path to the nearest Opticnetworks PoP, or may be used to further extend the network reach.


Identification

The Customer agrees that, the person or persons legally responsible for the use of these servers and services are at least 18 years of age. The Customer agrees to supply Opticnetworks with a list of such persons, which includes their current and truthful full names, ID Numbers, certified copies of their ID documents, postal addresses, and telephone numbers for the records of Opticnetworks, and has a continued obligation to keep this information current. This information is a legal requirement as set out in the Interception and Monitoring Prohibition Act No. 127 of 1992.


Acknowledgement

By continuing to maintain any services with Opticnetworks, The Customer is stating and acknowledging that The Customer has read the aforementioned terms and conditions and that The Customer understands such terms and conditions and agrees to be bound by them.


Supersedes Clause

This Agreement supersedes any and all other terms and conditions which are related to the same service offering.


Domicilia Citandi Et Executandi

The parties choose as their domicilia citandi et executandi for all purposes under service agreement, whether in respect of court, process, notices or other documents or communications of whatsoever nature (including the exercise of any option). Any notice or communication required or permitted to be given in terms of this agreement shall be valid and effective only in writing but it shall be competent to give notice by email. Any notice to a party:

  1. Sent by prepaid registered post (by airmail if appropriate) in a correctly addressed envelope to it at its domicilium citandi et executandi shall be deemed to have been received on the same the business day after posting (unless the contrary is proved);
  2. Delivered by hand to a responsible person during ordinary business hours at its domicilium citandi et executandi shall be deemed to have been received on the day of delivery; or
  3. Sent by email to its chosen email address stipulated in clause 20 shall be deemed to have been received on the day of the delivery as per our mail server logs.
  4. Notwithstanding anything to the contrary herein contained a written notice or communication actually received by a party shall be an adequate written notice or communication to it notwithstanding that it was not set or delivered at its chosen domicilium citandi et executandi.

Confidentiality

Both parties undertake to each other that they will use all reasonable endeavours to keep and procure that their directors, employees, agents and sub-contractors shall keep secret all Confidential Information and will not disclose such Confidential Information to any third party.


Legal Charges

In the event of Opticnetworks instructing its attorneys to enforce the agreement for whatever reason then The Customer shall be liable for and pay all legal costs (on an "attorney and customer" basis) incurred by Opticnetworks and including collection commissions


The Agreement

The terms and conditions are governed by and shall be construed in accordance with the laws of South Africa. Please sign a copy of this form, indicating your acceptance of Opticnetworks terms and conditions. Opticnetworks will return one to you duly signed as confirmation of your application.